Adapting Reports for an Audience (graded)

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Adapting Reports for an Audience (graded)

In Chapter 14, review the reports shown in Figures 14.2 to 14.3 on pages 410-412. Give specific examples of how each of these reports establishes a good relationship with the audience. Consider such components as taking the “you” attitude, emphasizing the positive, establishing credibility, being polite, using bias-free language, using visual aids, and projecting a good company image. How will you exhibit these qualities in your formal report assignment? (ThisDiscussion supports TCOs 6 and 10.)

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One important part of planning a formal report is conducting research.

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Planning Formal Reports (graded)

One important part of planning a formal report is conducting research. What are some strategies business writers can use to conduct quality research? How else can we apply planning stage techniques and strategies to the planning of a formal report? (This Discussion supports TCOs 4, 6, and 8.)

Formatting Formal Reports (graded)

Read the example report in Chapter 15 on pages 435-448, paying close attention to how the report is formatted and organized. (Note that this report shows both MLA and APA citations; in the reports you are writing, you will need to use APA citations.) How does the formatting and organization of a formal report differ from the formats we’ve practiced in other types of business writing? (This Discussion supports TCOs 4, 6, and 8.)

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In this assignment, students will analyze two possible career choices,

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Devry ENGL 227 Week 6 7 and 8 Assignment Latest

Formal Report

In this assignment, students will work independently to write a short formal report that analyzes a situation and provides recommendations. This course project will satisfy TCOs 4, 6, and 8.

OVERVIEW

In this assignment, students will analyze two possible career choices, and then write a formal analytical report effectively presenting a recommendation to pursue one of the careers. This project has two parts:

  • Part 1, the Table of Contents and Introductory Section is due at the end of Week 6.
  • Part 2, the report in its entirety is due at the final project deadline in Week 8.
  • Students are encouraged to begin work on this project no later than Week 5, reading the project directions, reading Chapters 13, 14, and 15, and, if time permits, doing preliminary research.

GUIDELINES

  • Download theFormal Report Instructionsin the Doc Sharing area, and read the requirements and the due dates of each part.
  • The grading rubrics for Part 1 and Part 2 are located in the Doc Sharing area.

Submit your assignment to the Dropbox located on the silver tab at the top of this page. For instructions on how to use the Dropbox, read these.next.ecollege.com/default/launch.ed?ssoType=DVUHubSSO2&node=184″>step-by-step instructionsor watch this Tutorial.next.ecollege.com/default/launch.ed?ssoType=DVUHubSSO2&node=232″>Dropbox Tutorial.

See the Syllabus section “Due Dates for Assignments & Exams” for due date information.

ENGL 227 FORMAL REPORT INSTRUCTION

In this assignment, students will work independently towrite a short formal report that analyzes a situation and provides recommendations.This course project will satisfy TCOs 4, 6and 8.

Overview

In this assignment, students will analyze two possible career choices of their choosing, and then write a formal analytical report effectively presenting a recommendation to pursue one of the careers.This project has two parts:

  • Part one, the Table of Contents and Introductory Section, is due at the end of week 6.
  • Part two, the report in its entirety, is due at the end of week 8.
  • Students are encouraged to begin work on this project no later than week 5, reading the project directions, reading Chapters 13, 14, and 15, and, if time permits, doing preliminary research.

Formal Report Topic

This assignment is based on you choosing two possible career choices you wouldrecommendto an employee, client or professional contact.

Here’s the situation:You are to choose two possible career choices. Your report should include the following:

  • Information and background about your two career choices.Research from at least six credible sources to inform your audience and to support the recommendation(s)
  • APA citations for all researched information (in-text parenthetical citations and a reference list at the end of the report)
  • Formal report formatting

You will need to conduct outside research and cite your sources using APA citations. Conclude the formal report by making recommendations to your audience. Your report MUST be formatted as a formal report.

Part One (Due Week 6) Table of Contents and Introduction

Your assignment this week is to write your formal report’s table of contents and introduction, using formal formatting. To complete this assignment, you will need to have a good plan in place for your formal report. I encourage you to use the three-step process we’ve been studying this session. (The formal report is due in its entirety at the end of week 8. In week 6, only the table of contents and introduction are due.)

.gif” alt=”Text box: formatting help view this week’s tutorial, which will show you how to use the outline view of ms word to create a table of contents. using the outline view will make formatting your table of contents and report much simpler than formatting the entire toc manually! notice that there are slight differences between formal reports and formal proposals. when referring to chapters 13-16, make sure you refer to the passages that pertain to formal reports. “>

In week 6, your assignment should include the following:

  • A table of contents using formal report formatting. (Note that page numbers are not necessary this week, as you will not have written the actual report yet. Page numbers should be added next week, though, when you complete the report.)
  • The table of contents should include first- and second-level headings, like the example on page 437 in chapter 15.
  • Include an introductory section featuring the following four parts (see page 439 in chapter 15 for an example.
    • Introduction
    • Purpose, Scope, and Limitations
    • Sources and Methods
    • Report Organization
  • Identify at least six credible sources you will use in your proposal in the “Sources and Methods” section.
  • Use formal report formatting.
  • Be free of grammar, spelling, and punctuation errors.

Part Two (Due Week 8) Formal Report in Full

In week 6, you planned the formal report and wrote the Table of Contents and Introduction. In week 8, you will complete the formal report. (You may need to revise the Table of Contents and Introduction, based on the feedback you receive from your instructor.)

In week 8, your assignment should contain the following:

  • Be formatted as a formal report, following the guidelines for formal reports in the text (including the guidelines for headings and subheadings found on pages 435-448);
  • Include appropriate prefatory, text, and supplemental parts (The formal report should contain appropriate prefatory, text, and supplemental parts, including the following: a cover and/or title page; a letter of transmittal; a table of contents; the four-part Introductory Section from week 6; appropriately labeled body sections; and appendices, such as the client interview and list of references.Your report does not need to contain all of these parts, but should contain most of them.);
  • Fully answer thequestion of what career would you recommend to an employee, client or professional contact.The word count for the intro, body, and conclusion should be1250-1750 words);
  • Useat least sixcredible researched sources appropriately and effectively;
  • Include proper documentation using APA style (both in-text and end-of-text citations–please check your work using turnitin.com); and
  • Be free of spelling, grammar, and punctuation errors.

Note: Visual aids are entirely appropriate for this kind of report, but they are not required. If you decide to use visual aids, be certain to adhere to the standards we have studied previously in this course.

How the Formal Report Assignment is Graded

The Formal Report Assignment will be graded according to the criteria set forth in the Rubrics for weeks 6 and 7/8, located in Doc Sharing.

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Explain which strategies in each of these three steps we can apply when writing persuasive messages in particular.

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Persuasive Messages (graded)

As you know by this point in our studies, the best way to approach writing any type of business message is to use a three-step process that includes planning, writing, and revising. Explain which strategies in each of these three steps we can apply when writing persuasive messages in particular. (ThisDiscussion supports TCOs 1 and 10.)

Visual Aids (graded)

Using common software such as Word, Excel, and PowerPoint, users can create a multitude of different types of graphs, including pie charts, line graphs, flow charts, and Gantt charts. Which factors weigh into the decision to choose a particular type of graph or chart? Once you choose a type, how can you ensure that it is clear, readable, and ethical? (This Discussion supports TCOs 8 and 9.)

This section lists options that can be used to view responses.

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Diversity Issues in Professional Writing (graded)

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Diversity Issues in Professional Writing (graded)

Valuing diversity is commonly regarded as a virtue in today’s business world. Why is diversity an important value? What are some strategies we can use to reflect the value of diversity in our written work? (This Discussion supports TCO 8.)

This section lists options that can be used to view responses.

Report Writing (graded)

What are some different types of reports you are likely to write in your career? What are some strategies for creating well-written, effective reports? (ThisDiscussion supports TCO 5.)

 

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Week 4 Informal Analytical Report–& Team Participation Memo

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ENGL 227 GROUP PROJECT INSTRUCTIONS

For this project, teams will work together to write an informal analytical report about a company and a sales letter with a visual aid to members of that company showing the benefits of using Kelly Services. Instructors will form teams during Week 3, and students will work together during Weeks 4 and 5 to complete both parts of the project.This project supports TCOs 5, 7, 8, and 9.

The situation:This assignment is based on Chapter 10, page 311, Portfolio Builder 24. You work for Kelly Services, which provides staffing solutions to more than 90 percent of the Fortune 500 companies. Click this link for more information about.kellyservices.com/Global/Home/”>Kelly Services. Your team has been asked to select a Fortune 500 company like Chrysler, Ford, Intel, or DuPoint. Your first task after you’ve selected the company is to research the company and write an informal analytical report. The audience for the report is people who write sales messages (typically marketing). In week 5, your team will write a sales letter to a decision-maker at the company you selected making recommendations based on your research convincing the decision-maker to use Kelly Services.

Week 4 Informal Analytical Report–& Team Participation Memo

Your team is to write a brief informal report (approx. 2 single-spaced pages, 500-750 words, plus references) on the background of the company you have chosen to solicit with your sales letter.Do NOTwrite solely about the background of your targeted company but also focus onwhyyou think this company could benefit from Kelly Services. The report should be directed to people who write sales letters (typically marketing). When the team has completed the report,oneperson from each team is to submit the agreed upon informal report to the Dropbox. Otherwise, if everyone submits the report, Turnitin will find that the report is copied.Additionally,eachteam member is to submit the team participation memo. Format the report as an informal report or memo report and organize your report according to the strategies suggested in Chapter 13.

  • Focus on conclusions and recommendations
  • Use logical arguments (the 2 + 2 = 4 approachorthe yardstick approach)
  • Do more than provide information—Be sure toanalyzethe information to help your readers apply it in future sales messages
  • Use atleast foursources, only two of which may be websites.At least two of your four sources must come from the DeVry Library.Ensure thatallsources are credible.Do NOTuse Wikipedia, dictionaries, or encyclopedias as your sources, as these are not appropriate sources for college or business writing.Recommended web resources can be found in the Webliography area of the course
  • Submit the report toTurnitin.com.If the originality report shows sources that were not cited, or too much information copied from a website, this should be fixed prior to submitting to the Dropbox for grading.
  • Use APA when citing sources and be sure to use both in-text parenthetical citationsandan end-of text list of references
  • Using the template in Appendix A, the team is to write a memo which explains each person’s contributions to the project.
  • Each person is to submit the team participation memoand one team member should submit the informal report to the week 4 Dropbox.

Week 5 Sales Letter with Visual Aid & Team Participation Memo

Using the information about the company you gathered during week four and the information about Kelly Services from the website and the case study, write a 1-2 page sales letter which includes a visual aid to a decision-maker at the company your team researched and convince him/her to use Kelly Services. The sales letter should focus on thefeatures and benefitsthat Kelly can offer to your targeted company and should include a visual aid.

One member of each team is to submit the agreed upon sales letter to the Dropbox, and each member is to submit the team participation memo to the Dropbox. Organize your letter according to the strategies presented in Chapter 10. For our purposes, assume that Kelly Services does not have competition from other companies. The sales letter should include the following:

  • Assess customer needs.Include information from the case such as background information, supplier awards, and importance of outsourcing.
  • Determine key selling points and benefits
  • Anticipate purchasing objections
  • Use the AIDA model
  • Maintain legal and ethical standards, and demonstrate your awareness by writing a message tailored for your business

For your visual aid,you will need more than an attractive picture. Create atableor achartthat helps convey your sales message. For example, you might include a table that succinctly displays the types of employees Kelly Services offers, a table that highlights employer and employee benefits, or a pie chart showing the percentage of Fortune 500 companies that use Kelly Services, or a graph showing another important statistic. Your visual aid should be attractively designed and should adhere to the guidelines set forth in Chapter 12 such as the following:

  • The visual aid must be ethical and must not distort information
  • The visual aid must be clearly labeled
  • The type of visual aid must be suitable for its intended purpose
  • The visual aid must beintegratedwith the text of the sales letter in a way that will make sense to the audience
  • The visual aid should demonstrate the same awareness sensitivity as the letter itself.
  • The sales letter must be submitted to Turnitin.com and any corrections made before submitting to the Dropbox for grading.
  • Using the memo template provided in Appendix A, the team is to write a memo explaining each person’s contributions to the project.Each person is to submit the agreed upon team participation memo and the sales letter to the week 5 Dropbox.

Note about Expectations for Group Work

Team members are expected to participate equally. Document ALL contributions in the Team TDAs located in Weeks 3, 4, and 5.Instructors do not have access to email messages, phone conversations, or IM chat logs. While it is fine to use these other means to communicate with team members, all decisions and actions taken in the group projectmustbe documented in the Team TDAs. Team contributions will also be documented in the memo to your instructor each week.

Negotiating differences is part of the group project and an important part of fulfilling TCO 7. However, if a problem arises that a team cannot work out, please contact your instructor. If it is determined that a team member is not contributing satisfactorily, that team member’s grade will be handled separately.

How the Project is Graded

The Group Project will be graded according to the criteria set forth in the Week 4 and Week 5 Rubrics located in Doc Sharing.

APPENDIX A

.png”>Memorandum

To: [INSTRUCTOR NAME]

From: [names of the team members]

Date: 12/9/2014

Re: Week X (4 or 5) Team Participation

During week X, our team worked together to write the informal report which you requested.

Second paragraph should explain in detail who contributed what to the project. You may choose to write in paragraph form, or you may use a bulleted list.

In this paragraph, close out the memo with some sort of positive close. Every member of the team should save this memo and upload it as well as the report to the appropriate Dropbox.

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Sometimes, people writing in a professional context must create negative messages,

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Negative Messages (graded)

Sometimes, people writing in a professional context must create negative messages, such as a letter of termination, a press release regarding a company error, a denial of a claim, or a poor performance review. When you write such a negative message, what are your objectives? What are some strategies you can use to write the negative message effectively? (This Discussion supports TCOs 2 and 4.)

Collaborative Writing (graded)

Identify some pros and cons involved with writing in teams. What are some strategies teams can use to successfully write together? (ThisDiscussionsupports TCO 6.)

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This week’s assignment has two parts.

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Devry ENGL 227 Week 3 Assignment Latest

This week’s assignment has two parts.In Part 1, you must answer questions guiding you through a three-step writing process. In Part 2, you must write a message based on a case study in the textbook. This assignment supports TCOs 2, 4, and 6.

Part 1: Answer the required three-step process questions. These questions are located in our Doc Sharing tab as “Case Questions-3-Step Process.”

Part 2: The assigned case study is Case 21: “A Rash of Rashes: Alerting clothing customers to potential skin irritation,” located in Chapter 9, on page 276. Write the announcement, as directed in the “Your Task” section of Case 21. Use the appropriate formatting for this business message.

The rubric for this assignment is located in the Doc Sharing Folder.

Note: Submit your assignment in one file to the Week 3 Dropbox. Successful assignments will meet the criteria outlined in the Rubric (posted in Doc Sharing) for this assignment.

This is an outline of the three-step writing process, which should apply to your analysis of a case study. Answer the case questions related to each step directly on this form. For the three-step process questions, you may use short phrases and sentences for your answers. Then add a page break, and write your response as directed in the case study and save the document as one file.

Student name

I.Plan

  1. A.Analyze the Situation
  2. 1.What is your general purpose?
  3. 2.What is your specific purpose?
  4. 3.Exactly what do you want your audience to think, feel or believe after receiving your message?
  5. 4.Who is your primary audience?
  6. 5.What is their background?
  7. 6.How are its members different from one another?
  8. 7.How are its members similar to one another?
  9. 8.What are their reactions likely to be to your message?
  10. B.Gather Information
  11. 1.What information do your readers need to receive?
  12. 2.What facts must you gather in order to create an effective message?
  13. C.Select the Right Medium
  14. 1.What medium were you told to use in the explanation of the task at the end of your resume or case?
  15. 2.If you used a different medium, why did you?
  16. D.Organize the Information
  17. 1.What is your main idea or career focus?
  18. 2.Will you use the direct or indirect approach?
  19. 3.Why are you using the approach you chose?

II.Write

  1. A.Adapt to Your Audience
  2. 1.How will you show sensitivity to your audience’s needs?
  3. 2.How much credibility do you already have with your audience?
  4. 3.How will you establish the additional credibility you need?
  5. 4.Will your tone be informal or more formal?
  6. B.Compose the Message
  • You DO NOT have to attach your first draft.

III.Complete

  1. A.Revise the Message or Resume
    List three or more changes you made between your first draft and final draft suggested by the prompts in that checklist in Chapter 6, p.156:
  2. 1.First change?
  3. 2.Second change?
  4. 3.Third change?
  5. 4.Additional changes?
  6. B.Produce the Message or Resume
    Use effective design and layout for a clean, professional appearance.Proofread the Message or Resume.
    Review for errors in layout, spelling, punctuation and other mechanics.
  • You DO NOT have to list typos and mechanical errors.
  1. C.Distribute the Message or Resume
    Submit this and the final draft in the drop box in one file.

 

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The administrative assistant sent the information to the division last week.

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devry engl 227 week 2 quiz latest

  1. 1.Question : (TCO 1) Select the sentence that best demonstrates use of active voice:

The administrative assistant sent the information to the division last week.

The information was sent to the division last week.

The information was sent by the administrative assistant.

Last week, the information was sent by the administrative assistant.

Question 2. Question : (TCO 1) Select the sentence that demonstrates proper parallel structure:

You may either repair the electronic component or replace it under the warranty agreement.

You may either repair the electronic component or it may be replaced under the warranty agreement.

You may repair the electronic component or it may be replaced under the warranty agreement.

Question 3. Question : (TCO 1) Select the sentence that most effectively demonstrates conciseness:

The expansion project is estimated to cost at or around about $1.2 million.

The expansion project is estimated to cost in the neighborhood of $1.2 million.

The expansion project is estimated to cost approximately $1.2 million.

Question 4. Question : (TCO 1) Select the sentence that most effectively demonstrates tone:

Your company can benefit from my 10 years’ experience in accounts payable.

I assure you I am the most qualified candidate for the job with my 10 years’ experience in accounts payable.

My 10 years in accounts payable makes me the most qualified candidate for the job.

Question 5. Question : (TCO 1) Select the sentence that most effectively demonstrates the you attitude:

You failed to attach the document to your email

I didn’t see an attachment in the email you sent.

Please re-send the attachment.

Question 6. Question : (TCO 1) Revise: Our interest rate on personal loans is very competitive.

Question 7. Question : (TCO 1) Revise: Markdowns will range from very little on its line of laundry equipment to a great deal on certain sporting equipment.

Question 8. Question : (TCO 1) Revise: Although the sales returns for July are high in number, experience has indicated that this is not an unusual condition for summer.

Question 9. Question : (TCO 1) Revise: All records were destroyed in a fire.

Question 10. Question : (TCO 1) Revise: We want to point out that our cash management account is not intended for the naive, small investor.

Question 11. Question : (TCO 1) Revise: We apologize for inconveniencing you during our remodeling.

Question 12. Question : (TCO 1) List the instances of biased language in this report:

The finishing plant was the scene of a confrontation today when two ladies from the morning shift accused a foreman of sexual harassment. Marilyn Humphrey, a black inspector, and Margaret Sawyer, an assembly-line worker, accused Mr. Engerrand of making suggestive comments. Mr. Engerrand, who is 62 years old and an epileptic, denied the charges and said he thought the girls were trying to gyp the company with their demand for a cash award.

Question 13. Question : (TCO 1) Revise: While a few nearby residents initially opposed our expansion plan, we think we have their support to proceed as scheduled.

Question 14. Question : (TCO 1) Combine the following sentences into one.

The world’s population will grow.

It grew from 4 billion in 1975.

It reached 6.5 billion in 2000.

This is an increase of more than 50 percent.

Question 15. Question : (TCO 1) Revise: The Small Business Administration provides a variety of ways in which it aids small businesses. These services include loans (both private and government), helping out with the procurement of government contracts, and provision of management training and consulting.

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Most messages we write in the workplace fall into the category of positive or neutral communications.

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Positive and Neutral Messages (graded)

Most messages we write in the workplace fall into the category of positive or neutral communications. Examples include routine requests, informative or good news announcements, replies to inquiries, messages granting claims, letters of recommendation, and general goodwill messages. What are some strategies for writing these common types of messages successfully? (This Discussion supports TCOs 3 and 11.)

This section lists options that can be used to view responses.

Electronic Communication (graded)

Your office is moving to a new location. Your colleague, David Burke, is not a strong writer, and he knows that you have recently taken a professional writing seminar. He approached you this morning and asked, “Can you read this draft? I know it’s a mess, but I’m swamped with the upcoming move. I want to e-mail it to everyone tomorrow. Can you let me know exactly what’s wrong with it and maybe rewrite it for me? Thanks – I owe you one!” Here is.next.ecollege.com/CurrentCourse/Documents/Poorly_Written_Neutral_Email.docx”>David’s Draft.

  1. Assess the strengths and weaknesses of David’s draft.
  2. Rewrite the e-mail message using the strategies outlined in this week’s readings.

Let’s begin with four to five rewrites. Then, we’ll move on to discuss other aspects of electronic communications, including how to write corporate blogs, how to manage e-mail overload, and how to use IM in a professional setting. (This Discussion supports TCOs 2 and 11.)

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